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SUPPORT SERVICES » Student Support

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Student Support

» Ability Resource Services
» Accommodation
» Cafeteria
» Career Advice
» Car parking
» Centrestage Salon
» Childcare
» Complaints Procedures
» Computer Facilities & IT Services
» Counselling Service
» Dynamics Gym
» Emergency Evacuation Procedure
» Harassment Prevention
» Financial Support
» Information Centres
» International Office

» Justice of the Peace
» Learning Support
» Library
» Maori Student Support
» Pacific Student Support
» Payment of Course Fees
» Personal Education Plan (PEP)
» Recognition of Prior Learning (RPL)
» Results and Certificates
» Scholarships
» Security
» Smoke Free
» Student Allowance and Loans
» Student ID Cards
» Student Intranet
» Transfers / Changes to Enrolment
» Withdrawal and Refunds


 

Ability Resource Services

Our Ability Resource Centre provides assistance to students with impairments and also offers advice to tutors on working with people with impairments. 

Early contact with the Ability Resource Coordinator is encouraged. Contact us as soon as enrolment is complete, or before if possible. This is a confidential service offering advocacy and facilitation of support services, e.g. reader/writers, specialized equipment, support tutors etc.

Contact: Ability Resource Coordinator
Phone: 0800 WelTec (935 832), Outside New Zealand: 64 4 9202 400
Email: ability@weltec.ac.nz
Location: Learning Commons, Level 2, T Block, Petone Campus. 

Resource: Diversity Works 
 
  

Cafes 

Petone Campus

Location:            Student Hub, T Block
Opening Hours:  Monday to Thursday      7:30am – 6:00pm
                         Friday                          7:30am – 4:00pm
                         Please note these opening hours apply during term

Offers Bruno Rossi coffee, homemade cakes, slices, sushi, salad, pastas and fresh sandwiches, rolls and wraps. There is a snack machine, as well as hot and cold drink machines

Wellington Campus 

Location:           Level 3
Opening Hours:  Monday to Friday       8:00am – 2:30pm

Offers breakfast specials every day.  There is also a self-service lunch bar, which offers a variety of hot food, freshly made sandwiches, muffins, cakes & slices.

Career Advice

WelTec has a Career Counsellor who is available to assist students at all WelTec Campuses. If you are not sure what area of study you should take, or what career path your study can lead to, make an appointment to see or speak to the Career Counsellor.

Contact the Learning Commons to make an appointment
Phone: Phone: 0800 WelTec (935 832), Outside New Zealand: 64 4 9202 400
Email: careercounselling@weltec.ac.nz

Career Web Pages

Carparking and Student Parking Permits

Petone Campus

All cars parked in WelTec Petone campus parking areas need a parking permit. These include all parking inside the gates of the Petone Recreation Ground and N Block (Cuba Street) parking.

Free parking is available at the Udy Street car park.  Both Staff and Students do not require a parking permit to park here.

200 permits will be issued to students on a first come first served basis for each trimester. If spaces become available, further permits will be issued. Students who wish to park in a controlled area may purchase a permit from the Information Centre, T Block, Petone Campus by producing their student ID card.

Parking permits must be displayed at all times when parking in WelTec parking controlled areas. A permit does not guarantee a car park. It only entitles the permit holder to park in the designated areas if space is available. Permit stickers must be placed on the rear window, on the driver’s side.

Wellington Campus

WelTec does not supply student parking at the Wellington Campus. The car parks in the basement are for staff and visitors only. However there are two designated mobility car parks in the basement of the building which are managed by the Disability Co-ordinator who can be contacted on telephone 9202 476.

The Capital Car Park and the Tournament Car Park parking buildings on Boulcott Street offer an early-bird rate for a full day’s parking. 

Christchurch Campus

Free carparking is available to students at the Christchurch campus.

The mobility carparks are outside the main entrance to Hoyts Theatre complex which is situated at the back of the Science Alive Building 392 Moorhouse Avenue.

Centrestage Salon

WelTec’s Hair and Beauty Salon is located on the First Floor of the Wellington CBD Campus. Our salons are not only a training salon for our students, but are run by our up-to-date, fully qualified hairdressing and beauty team.

It is our aim to ensure your visit to us is one to remember. We are fully professional and offer fashionable and contemporary styling and colouring meet your individual needs.

Centrestage students are only available during certain times. Please ask for availability.

For all hairdressing appointments:
Phone: (04) 9316 934 or 0800 WelTec
Email: saloncentrestage@weltec.ac.nz

For beauty clinic appointments
Phone: (04) 9316 933 or 0800 WelTec (Fridays 9.15am to 3.30pm).


 
Childcare

Te Whare Ako, WelTec's Childcare Centre provides early childhood education and care for children aged between 3 months and 5 years.

Location: 9 Elizabeth St, Petone Campus
Hours: 7.45am – 5. 15pm, Mon to Fri
Phone: (04) 920 2407 or 0800 WelTec
Email: tewhareako@weltec.ac.nz

 

Complaints Process

You are always welcome to provide feedback aimed at either improving
services or identifying instances of good practice. Please complete a Feedback
form and email it to complaints@weltec.ac.nz or drop it in to a Student
Information desk at any campus.

If you are unhappy about a situation, you should try to talk about it directly
with the person concerned in an attempt to resolve it together. If you are not
able to achieve this or if you believe the situation has had a direct or
significant adverse impact on you, the following options are available:

  • Tell a WelTec staff member
  • Talk to the Students’ Association
  • Fill out a WelTec Confidential Complaint Form. You may attach a letter or
    email explaining your complaint and give it to a WelTec staff member, the
    Students’ Association or send it to the Academic Director.
    The full Feedback and Complaints Policy can be viewed here.

Computer Facilities & IT Services Computer Use

WelTec provides a managed level of computer access to students for study purposes. PC’s are situated in computer studios throughout the campuses.

Some WelTec programmes and courses have an initial printing allocation, some courses have no allocation. The amount varies depending on the programme and course. This allocation is not refundable. If you use up all of your printing allocation or have none allocated, then you will need to pay for further printing.

Payment can be made at:

  • Petone Campus – Learning Commons T Block L2
  • Church St Campus - Learning Commons L3

There is a Print Room located on the ground floor of B Block, Petone Campus which can do advanced printing, copying and binding for students and staff.

There is no charge for the use of the Internet however internet use is monitored and students must comply with the WelTec Computer Use Policy found in the Student Handbook.

Home (H:\) Drive space, with the exception of some courses, is set to a default value of 100 megabytes. 

NB: Computer log-on and e-mail address will be withdrawn at the expiry of the withdrawal period if fees remain unpaid or no arrangement for payment has been made, or at the end of the course.

 Counselling Services for Students

 

Dynamics Gym

Emergency Evacuation Procedures

Upon hearing the alarm, either sirens or bells:

  • Leave the building with the rest of the class. Use exits indicated on the “Fire Action” notices displayed in every room and go to your assembly area. Do not use lifts
  • Arrange for someone to stay with students with a physical disability and tell the fire warden where they are located. Students with a disability should discuss an individual evacuation plan with the Ability Resource Co-ordinator
  • Turn off all electrical equipment, and make your work area safe
  • Stay with your class. Your tutor will check the register to ensure all class members have left the building safely
  • Do not re-enter the building until authorised to do so

In an emergency evacuation you should:

  • Remain calm
  • DO NOT use lifts
  • DO NOT stop to collect personal belongings such as bags etc
  • DO NOT take food or drink with you
  • Keep smoke stop doors closed at all times

If an earthquake occurs:

  • Stay in the area you are in
  • Move away from windows, glass partitions and from any equipment that could fall on you or that could move about
  • Take cover under solid furniture such as tables or desks
  • Beware of falling ceiling tiles if unable to gain shelter
  • Keep calm. Help anyone who may panic
  • If you are in a lift, get out of the lift at whatever floor it stops at. Stay on that floor until told to evacuate. DO NOT ATTEMPT TO RETURN TO THE CLASSROOM/WORKSHOP
  • Do not leave the building until told to do so. A warden will give this instruction

The building will only be evacuated if it is dangerous to stay inside. It is possible that an earthquake would set off fire alarms.

Reporting Accidents and Incidents
All accidents and incidents that occur within any campus or during learning activities outside the campus (including field trips) must be reported to your tutor as soon as possible (no longer than 24 hours). The tutor will then complete an Accident Report Form and Accident Investigation Form to submit to the relevant Head of School.

Financial Support

See the Financial Support page for more information.

Harassment Prevention

WelTec is committed to a safe learning and working environment. As such, WelTec actively promotes its policy of harassment prevention for both staff and students.

Any member of the institute’s community who believe they are being subjected to harassment, be it sexual, racial or bullying, should contact one of the WelTec contact persons.

The contact person is responsible for listening to you and taking down a written statement. They will outline the options open to you and offer to arrange any assistance you may require. They will ensure your complaint is dealt with as soon as possible and inform you of any developments.

Students and staff are welcome to, and are actively encouraged to, have a support person present at any time during the process for dealing with harassment.

Please contact the Academic Director's Office or Human Resources on (04) 9202 409, (04) 9202 410 or (04) 9202 786.

If at any time you are not happy with the process, or you do not feel comfortable dealing with the matter inside WelTec, you may contact the Human Rights Commission on (04) 4739 981. They will give you information on what to do next.

Information Centre

The Information Centre provides up-to-date information on all WelTec programmes.  Get an enrolment pack or find out more information about one of our programmes.

Our Student Advisors can help you find a programme that will meet your needs, or put you in touch with the relevant WelTec staff so that you can get more in-depth information on the programmes and services we offer.

The Student Advisors also arrange visits for Schools/Colleges and Open Days, and offer guided tours for prospective students.

Hours:
Monday to Friday: 8.00 am - 5.00 pm

Visit the Information Centre to find out about:

  • Enrolment enquiries
  • Programme information
  • Student ID cards
  • General enquiries
  • Paying your fees
  • Student parking

Location: Student Hub, Tower Block, Petone Campus
Phone: 0800 WelTec (0800 935 832)
Email: studentadvisors@weltec.ac.nz

International Office

The staff in the International Office are available to assist international students with any difficulty relating to living and studying in New Zealand. Usually it is a drop-in service but at very busy times you may need to make an appointment.

Contact: International Office
Phone: 0800 WelTec (935 832), Outside New Zealand: 64 4 9202 400
Hours: 8am – 5pm, Monday - Friday
Email: international@weltec.ac.nz
Location: Student Hub, T Block, Petone Campus

Justice of the Peace

 Please see the the WelTec JP page for more information

Learning Support

The Learning Support staff provide academic support to all students enrolled at WelTec. At no extra cost, students can access our staff for friendly, confidential assistance with:

  • Study skills
  • Time management
  • Reading and understanding texts
  • Making notes
  • Essay and report writing
  • Improving grammar and spelling
  • Referencing
  • Supporting maths and computing Skills
  • Speaking skills and oral presentation
  • Exam preparation
  • C.V Preparation Tips

For more information or to make an appointment please contact us:
Hours: 9am - 5pm, Mon to Fri (appointments outside these times are available by arrangement only)
Location: Level 2, Tower Block, Petone Campus
Phone: 0800 WelTec (935 832), Outside New Zealand: 64 4 9202 400 
Email: learningsupport@weltec.ac.nz

Students are also welcome to use either Learning Support at the Wellington CBD or Petone Campuses for individual or group study.

Wellington CBD Campus Learning Support
Hours:9.15am – 3.45pm, Mon, Tue and Fri, 10am – 5pm, Wed and Thurs
Location: Level 3, Wellington CBD Campus.
Phone: 0800 WelTec (935 832), Outside New Zealand: 64 4 9202 400
Email: learningsupport@weltec.ac.nz

Auckland Campus Learning Support
Students from Auckland campus can access Learning Support with our tutor who works on Tuesday, Thursday and Fridays from 10 to 2pm or by appointment during the academic year.

Contact: Learning Support tutor
Phone: (09) 3689 597
Email: Malcolm.Idoine@weltec.ac.nz

Learning Commons (Library Services)

What can the Library do for you?

  • Help you find information for your study
  • Assist you with searching online databases
  • Provide you with subject guides to get you started
  • Lend you books, magazines, videos and DVDs
  • Borrow items from other libraries if necessary

A full range of services are available from the WelTec libraries. Along with the traditional library services, students can get assistance with basic IT issues, updating printing and internet balances, and access electronic resources.

WelTec provides library services to all students regardless of their location.

There are libraries at both the Petone and Wellington CBD Campuses and an off-campus service for those students at other campuses or studying at a distance.

The bulk of the library resources are housed at Petone. This library provides all the centralised services to the other branch libraries. A daily courier service exists between the Petone and Wellington CBD campuses, which allows material to be freely interchanged.

Your Student ID card is also your Library card, and is required for all loans.

For more information please contact us by:

  • visiting the information desk at one of our libraries
  • visiting the Library Website
  • calling us on 0800 WelTec (935 832), Outside New Zealand: 64 4 9202 400; or
  • emailing us learningsupport@weltec.ac.nz

Petone Campus Learning Commons
Hours: Mon - Thurs 8am-9pm, Fri 8am-5pm, Sat 10am-4pm, Sun 12-4pm
Location: Level 2, T Block, Petone Campus
Phone: 0800 WelTec (935 832), Outside New Zealand: 64 4 9202 400
Email: learningsupport@weltec.ac.nz

Maori Student Support:

Petone Campus
Te Whare Awhina is a centre created to support the participation and success of Maori students at WelTec. Concepts of Manaakitanga and Awhina guide the centre.

Services available from Te Whare Awhina include:

  • Study groups
  • Advice
  • Support and assistance on academic, cultural and personal issues.

Te Roopu Awhina is the Maori student support group. This group aims to:

  • Support Maori students to succeed at WelTec
  • Provide regular hui and various events throughout the year.

Contact: Hinemoa Priest - Kaiwhakahaere Maori
Phone: 0800 WelTec (935 832), Outside New Zealand: 64 4 9202 400
Email: maoristudentssupp@weltec.ac.nz

Location: 28 Kensington Ave, Petone Campus.

Contact: Susan Luke – Kai Tautoko
Phone: 0800 WelTec (935 832), Outside New Zealand: 64 4 9202 400
Email: maoristudentssupp@weltec.ac.nz

Location: 28 Kensington Ave, Petone Campus.


Pacific Student Support

Talofa lava, Kia orana, Bula vinaka, Malo e lelei, Bozu, Taloha ni, Yes Olgeta, Aap Kaise Hai, Fakalofe lahi atu.

The Pasifika Centre, Petone Campus provides extra educational support to students of Pacific ethnicity as well as support to WelTec staff for the purpose of enhancing their services to these students.

The support provided by the Pasifika Centre

  • Ensures that Pacific students attain confidence progressively in accessing and utilising learning resources within WelTec.
  • Provides tutorials where individual or group assistance is required
  • Specialist learning support is sought from elsewhere where the required need cannot be met internally.

The Centre is managed by the Pacific Liaison Officer, who is also a contact for the Pacific communities.
Pacific students are encouraged to use the Centre. Available are tea/coffee making facilities, two computers, printer and musical equipment (guitars, ukuleles and a stereo). Frequently, the Pacific students meet informally to share information on events and successes, usually over Pacific foods provided by the Centre.

Contact: Pasifika Centre
Phone: 0800 WelTec (935 832), Outside New Zealand: 64 4 9202 400
E-Mail: pasifika@weltec.ac.nz
Hours: 8.30 am - 4.30 pm, Monday -Friday
Location: Student Hub, T Block, Petone Campus.

Payment of Course Fees

You must pay or make arrangements to pay your fees by the start of your programme of study. An invoice specifying the fees will be sent to you with your confirmation letter.

Payment may be by credit card or cheque and EFTPOS facilities are available in the Student Information Centres at both the Petone and Wellington CBD campuses.

Cash payments will not be accepted at any WelTec Campus. Payment can be made through internet banking into the following BNZ bank account: 02 0544 0013731 000. Please include your Student ID in the Particulars, your name in the Code and the invoice number in the Reference.

For most programmes, you may take out a student loan to pay your fees. To access Student Loan Funding apply to StudyLink (0800 88 99 00) or www.studylink.govt.nz. Please apply early since any delay in our receiving your fee payment from StudyLink means that WelTec can begin debt collection procedures.

If you are not eligible for a Student Loan for your programme of study, you may apply to pay your fees by automatic payment. For more information please visit, call or email the Student Advisor Team, phone: 0800 935 832 or email: studentadvisors@weltec.ac.nz 

If fees are not paid, or suitable arrangements to pay not made within 14 days of programme commencement, computer and library access may be withdrawn and WelTec debt collection procedures will start. You will receive two reminders by mail of the unpaid fees, then the debt will be passed to our debt collection agency. Any charges relating to the debt collection will be passed to you. If you are having problems paying fees, please talk to a Student Advisor as soon as possible either by visiting the campus, phoning (0800 935 832) or emailling: studentadvisors@weltec.ac.nz

NB: Computer log-on access and your WelTec student e-mail address will be withdrawn at the expiry of the official withdrawal period if fees remain unpaid or no arrangement for payment has been made.  

If your fees remain unpaid, WelTec reserves the right to cancel your enrolment. Cancellation means you will not be able to attend class or complete your programme of study. It does not remove your liability for the outstanding fees. If your enrolment is cancelled, it may be reinstated on payment of the outstanding fees debt.  

If any fees are unpaid at the end of your programme of study (such as cross credit fees, library fees, childcare fees), your results and any award/s will not be released until the outstanding balance are paid. This means you will not graduate from your programme.  

Further enrolment at WelTec will not be permitted if you have an outstanding balance.

Personal Education Plan (PEP)

The Personal Education Plan is a key part of the enrolment process at WelTec. All new students coming to WelTec can take advantage of this opportunity.

PEP provides support and guidance to the individual student. It includes career goals, programme choice, learning styles, study goals, numeracy and literacy levels and strategies for success.

For your personal PEP interview:
Contact: The PEP Administrator
Phone: 0800 WelTec (935 832) or Outside New Zealand: 64 4 9202 400
Location: Learning Support Centre, Level 2, T Block, Petone Campus and Level 2, Church Street, Wellington.
Email: learningsupport@weltec.ac.nz

Recognition of Prior Learning (RPL)

Recognition of Prior Learning enables a person to be awarded credit for one or more course or unit standards without having to undertake a formal course of study.

What is required for RPL?
The process requires an applicant to demonstrate that they are able to satisfy the assessment criteria of the courses or unit standards for which they seek RPL. This can be done by attestation, a portfolio, a
journal, certificates, an interview or tests. The method to be used will be discussed with you as part of the application procedure.

More Information:

Scholarships

WelTec has a wide variety of scholarships on offer to students. For information and application forms see:

For all scholarship enquiries contact
Scholarship Officer
Phone: 0800 WelTec (935 832), Outside New Zealand: 64 4 9202 400
Email: studentsupport@weltec.ac.nz
Mailing address: Scholarships Officer
Wellington Institute of Technology
Private Bag 39803, Wellington

Security 

WelTec provides security services at the Petone and Wellington Campuses.

From 8am 12am, please ring the main phone number 0800 935 832 (0800 WELTEC) and someone will put you in touch with one of our Security Officers.

Outside of these hours please ring:

WelTec Security 021 240 2077 or evenings 027 225 4560
Lower Hutt Police (Petone) (04) 5602 600
Wellington Police (04) 3812 000
Emergency 1-111

If you have any general concerns about Security, please email facilities@weltec.ac.nz

Smoke Free

WelTec is proud that all of our campuses became smokefree on 1 January 2014. A smokefree campus means a healthier environment for staff, students and visitors.

Where can you smoke?

People can smoke outside the campuses on public land, for instance along Church St downstairs from the Wellington Campus building.

Student Allowance and Loans

StudyLink administer financial support for students including student loans and allowances.

Contact StudyLink on:
Free phone: 0800 88 99 00
Free fax:0800 88 33 88
Email: studylink@msd.govt.nz
Website: www.studylink.govt.nz 

Petone Campus
Two computers are available in the Student Hub where you can access the StudyLink website (bring your bank account number and IRD number if you wish to apply for a student loan online).


MyStudyLink
MyStudyLink is an online tool that will allow you to view and update your details online. You can:

  • Check the status of your application for Student Loans, Allowances or Scholarships.
  • See your Student Loan balance and details of your borrowing.
  • View and update your personal details.
  • See details of your next payment and any previous transactions.
  • View and update your Student Loan living costs.

To get a MyStudyLink Account call 0800 88 99 00.

Student ID Cards

Once you have accepted your place on your programme you will be able to get your student ID card.  This can be done by having your photograph taken at one of our campuses, or for students studying by distance, or for those unable to visit us in person, you can email your photo to studentadvisors@weltec.ac.nz and will send your ID card to you.

Your Student ID card is used for:

  • Printing and photocopying
  • Proof of ID for examinations
  • Library
  • Student discounts

For further information please contact a Student Advisor.

Hours: Monday - Friday, 8.00am-5.00pm
Phone: 0800 WelTec (935 832), Outside New Zealand: 64 4 9202 400
Email: studentadvisors@weltec.ac.nz 

Student Intranet

The Student Intranet is accessible for current students only and has updates on information and services for students.
Log on to the Student Intranet by clicking the following link: Student Intranet

If you are logging on from off campus you will need to enter weltec\ before your username.

Transfers / Changes to Enrolment

You can change the courses in your enrolment by completing a Transfer / Change Enrolment form.

Return the form to Reception at any Campus or Mail to: Private Bag 39814, Lower Hutt 5045
Applications must be received before the start of the course, or within the approved refund period (see below). After these dates changes to your enrolment will not be processed with a refund except under exceptional circumstances.

Contact for transfers/changes:

Withdrawals and Refunds

International Students
See the International Student Refund Policy

NB: There are no refunds after the start of the programme of study except in exceptional circumstances.

Domestic Students
To be eligible for a refund and to have your Academic Record amended, a Withdrawal Application must be received in writing.

Refunds will be made under the following circumstances:

  1. If the institute cancels a programme, any fees paid by you are refunded in full.
  2. If your written application to withdraw is received prior to the start date of your first course in your programme of study, or within the approved refund period (see the table below), we will refund your fees.
  3. If the withdrawal application is received after the approved refund period, no refund will be paid except in exceptional circumstances. In such cases, you must complete an Exceptional Circumstances Application Form and provide documentary evidence of the exceptional circumstances. Generally, exceptional circumstances are events outside your control, such as illness, accident or an unexpected change in circumstances. A refund or transfer of fees may be considered.

Contact: The Information Centre
Phone: 0800 WelTec (935 832), Outside New Zealand: 64 4 9202 400
Email: studentadvisors@weltec.ac.nz
Mailing Address: Wellington Institute of Technology
Private Bag 39803
Wellington
 

Trimester and Refund Dates 2014-15

There are no refunds after these dates (except in exceptional circumstances) if you choose to change or withdraw from your programme of study:

Courses

Courses Start

Courses End

Course Duration

Last date for refund

Last date to withdraw

Trimester 3 2014 

10 November 2014

27 February 2015

16

21 November 2014

2 February 2015

Full year courses 2014

3 March 2014

7 November 2014 34 28 March 2014 8 September 2014
Full year courses 2014-15

14 July 2014

26 June 2015 33 8 August 2014 6 April 2015
Trimester 1 2015 2 March 2015 26 June 2015 17 13 March 2015 1 June 2015

Trimester 2 2015

13 July 2015 6 November 2015 17 24 July 2015 12 October 2015
Trimester 3 2015 9 November 2015 26 February 2016 16 20 November 2015 1 February 2016
Full year courses 2015 2 March 2015 6 November 2015 34 27 March 2015 7 September 2015
Full year courses 2015-16 13 July 2015 24 June 2016 33 7 August 2015 4 April 2016
 

Courses starting earlier or later than the Trimester dates: 

Course duration

Last date for refund

17 weeks

10 working days from course start

32-34 weeks

20 working days from course start

 Please note:

  • Your written application to withdraw must be received by WelTec.
  • The refund period starts from the course start dates specified in your offer of place.


Unpaid Fees

  • If you withdraw in writing during the refund period and have not yet paid your fees, your account will be credited with the refund amount.
  • If you have not paid your fees and withdraw after the refund period, the fees must still be paid. Normal debt collection processes will be followed
  • If you do not withdraw formally, you are liable to pay your fees, even if you do not attend the classes

The Withdrawal and Refunds policy is in the Student Handbook.